Public Records
Notice of Right to Inspect Public Records
By law, under the Inspection of Public Records Act, every person has the right to inspect public records of Clovis Community College. Compliance with requests to inspect public records is an integral part of the routine duties of the officers and employees of Clovis Community College.
Procedures for Requesting Inspection
Requests to inspect public records should be submitted to the records custodian via email to public.records@clovis.edu.
A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request. The request must describe the records sought in sufficient detail to enable the records custodian to identify and locate the requested records.
The records custodian must permit inspection immediately or as soon as practicable, but no later than 15 calendar days after the records custodian receives the inspection request. If inspection is not permitted within three business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the public body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explaining the reasons inspection has been denied. The written denial shall be delivered or mailed within 15 calendar days after the records custodian receives the request for inspection.
Procedures for Requesting Copies and Fees
If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged.
The records custodian may request that applicable fees for copying public records be paid in advance, before the copies are made. A receipt indicating that the fees have been paid will be provided upon request to the person requesting the copies.
Fees
| Standard 11 inches by 17 inches paper copy or smaller | $0.05 per page. | ||
| Non-standard size copy: | |||
| Diskette | $1.00 | ||
| Magnetic tape | actual cost | ||
| Data cartridge | actual cost | ||
| Tape cartridge | actual cost | ||
| Rewritable CD (CD-RW) | $1.00 | ||
| Non-rewritable CD (CD-R) | $1.00 | ||
| Digital Video Disc (DVD) | $3.00 | ||
| JAZ drive | actual cost | ||
| Other electronic media | actual cost | ||
| VHS video cassette | $2.50 | ||
| Oversize paper copy | $0.50 per page | ||
| Specialty paper (e.g., Mylar, blueprint, blueline, map, photographic) | actual cost | ||
| Microfiche or microfilm charge: | |||
| Paper copy | $0.10 per page | ||
| Fiche or film copy: | actual cost | ||
| Labor Charge | |||
| For programming | $28.50 per hour | ||
| For locating, compiling, and reproducing | $15.00 per hour | ||
| Overhead Charge | 20% of labor charge | ||
| Remote Document Retrieval | actual cost | ||
| Miscellaneous Supplies | actual cost | ||
| Postage and Shipping Charges | actual cost | ||
| Sales Tax | No sales tax shall be applied to copies of public information | ||