Students must set up a Pending Financial Aid Payment Plan (PFAPP) to avoid being dropped from classes for non-payment while their PELL file is being reviewed. The PFAPP will allow you to charge your tuition, fees, books, and supplies.
Please note: It is your responsibility as the student to drop or withdraw from classes if you decide you no longer want to be enrolled in them or if you are no longer financial aid eligible. If you are registered in classes and your financial aid is canceled for any reason, you will owe all charges incurred at Clovis Community College.
Financial aid is applied to your student account according to the disbursement schedule. If the amount of your financial aid exceeds your institutional charges, you will be issued a refund check. Checks are mailed to the permanent address listed in our Student Information System. You can change your address at the Admissions and Records Office or from your Pathway account.
Pell Grants are distributed in three disbursements. Loans are distributed in two disbursements. The disbursement schedule can be located on your Pathway account.
Federal regulations mandate that higher education institutions must oversee the academic progress of students who receive federal financial assistance. To maintain eligibility for federal, state, and certain institutional financial aid programs, students are required to adhere to Clovis Community College criteria for Satisfactory Academic Progress (SAP). This evaluation for SAP will take place at the end of each semester and applies to all students receiving federal and state financial aid.
Minimum GPA: Students must maintain a cumulative grade point average (GPA) of at least 2.00.
Minimum Pace: A student must successfully complete at least 67% of the credit hours they attempt.
Maximum Timeframe: A student may attempt no more than 150% of the credit hours required by his or her degree program.
If a student does not meet the Satisfactory Academic Progress (SAP) criteria every semester, they will be placed on Financial Aid Suspension and will not qualify for financial assistance unless a successful appeal is made. If the student chooses not to file an appeal, they must fulfill the SAP requirements before their eligibility for aid can be reinstated.
Students must make sure to fill out the appeal packet completely, answer the three designated questions in the appeal letter, and turn in any supporting documents for their appeal to be processed. Failure to do one of these will result in an incomplete appeal. Students will get a notification in their student email once the appeal has been approved or denied by the appeal committee.
We recognize that situations may exist that could impact your family's financial stability, leading to challenges in financing your education. If you find yourself in such a situation, please complete the Special Circumstances Form provided below. It's important to note that this application should only be filled out when your family's financial circumstances have significantly changed from the previous calendar year to the current one. For more details, please refer to the information below.
The primary purpose of a special circumstance application is to make necessary adjustments to the family's adjusted gross income, potentially reducing a student's Expected Family Contribution (EFC)/ Student Aid Index (SAI)(2024-2025)
In some cases, such adjustments can help a student become eligible for grant funding. If the student's effective family contribution (EFC) is already at 0, there is no need to submit a Special Circumstance form.
Reasons for requesting a special circumstance review may include the following situations:
If you believe your situation falls outside of the listed circumstances, please don't hesitate to reach out to our office for further assistance.
Typically, undergraduate students are regarded as reliant on their legal parents (whether biological, adoptive, or determined by the state) when determining eligibility for financial aid (federal, state, and institutional). Consequently, parental information is a requisite part of the Free Application for Federal Student Aid (FAFSA), if student is deemed a dependent. It's important to note that an undergraduate student's dependency status for tax-related matters does not necessarily align with their dependency status for financial aid considerations.
In very specific situations, undergraduate students may be eligible for a change in their dependency status, affecting their financial aid eligibility. Such circumstances may encompass documented instances of abuse, neglect, incarceration, parental abandonment, homelessness and so on. In such cases, students are encouraged to submit a Dependency Change Request, accompanied by supporting documentation, to the Student Financial Aid & Scholarships office.
The following reasons will not be considered as valid grounds for changing dependency status:
Furthermore, students who can affirmatively answer "yes" to any of the subsequent questions are deemed independent of their parents for the purpose of calculating financial aid:
- Aged 24 years or older.
- Pursuing a master's or doctorate degree.
- On active duty in the military.
- A veteran.
- Supporting dependent children.
- Providing support to dependents (other than children or a spouse) who reside with them.
- Having been in foster care, orphaned (both parents deceased), or declared dependent or a ward of the court prior to age 13.
- An emancipated minor, as determined by the court in their state of legal residence.
- Under legal guardianship, as determined by the court in their state of legal residence.
- In the past year, having been identified as an unaccompanied youth who is homeless or self-supporting and at risk of becoming homeless.
The estimated cost of attendance (budget) serves as the basis for assessing your eligibility for financial aid during a particular enrollment period. It encompasses projected figures for expenses like tuition, mandatory fees, and standard education-related costs such as housing, meals, books, supplies, transportation, and various personal and miscellaneous expenses.
In the event that your real educational expenses surpass the estimated cost of attendance used in determining your financial aid eligibility, you have the option to request a reassessment of your cost of attendance. Such adjustments are evaluated on an individual basis and are subject to federal, state, and institutional guidelines and rules.
Please contact the Financial Aid office at 575-769-4060 or email@example.com for more information.
Withdrawing or failing all courses
Withdrawing or failing all courses will result in a 0 earned GPA, and will place you on financial aid suspension.
Receiving outside resources at any time during the academic year must be reported to CCC’s Financial Aid Office in order to ensure accurate determination of aid eligibility, and to avoid potential over-awarding of aid.
Call or stop by our office in the Dr. H. A. Miller Student Services Center, Clovis Community College, 417 Schepps Blvd., Clovis, NM 88101
Phone: (575) 769-4060
Financial Aid Department
Dr. H. A. Miller Student Services Center
Clovis Community College
417 Schepps Blvd.
Clovis, NM 88101
Hours of Operation:
Monday through Thursday
from 8:00 a.m. to 5:00 p.m.
Friday from 8:00 a.m. to 4:30 p.m.