Financial aid is applied to your student account according to the disbursement schedule. If the amount of your financial aid exceeds your institutional charges, you will be issued a refund check. Checks are mailed to the permanent address listed in our Student Information System. You can change your address at the Admissions and Records Office or from your Pathway account.

Pell Grants are distributed in three disbursements. Loans are distributed in two disbursements. The disbursement schedule can be located on your Pathway account.

Federal regulations mandate that higher education institutions must oversee the academic progress of students who receive federal financial assistance. To maintain eligibility for federal, state, and certain institutional financial aid programs, students are required to adhere to Clovis Community College criteria for Satisfactory Academic Progress (SAP). This evaluation for SAP will take place at the end of each semester and applies to all students receiving federal and state financial aid.

Requirements

Minimum GPA: Students must maintain a cumulative grade point average (GPA) of at least 2.00.

Minimum Pace: A student must successfully complete at least 67% of the credit hours they attempt.

Maximum Timeframe: A student may attempt no more than 150% of the credit hours required by his or her degree program.

 

If a student does not meet the Satisfactory Academic Progress (SAP) criteria every semester, they will be placed on Financial Aid Suspension and will not qualify for financial assistance unless a successful appeal is made. If the student chooses not to file an appeal, they must fulfill the SAP requirements before their eligibility for aid can be reinstated.

Students must make sure to fill out the appeal packet completely, answer the three designated questions in the appeal letter, and turn in any supporting documents for their appeal to be processed. Failure to do one of these will result in an incomplete appeal. Students will get a notification in their student email once the appeal has been approved or denied by the appeal committee.

2024-25 Appeal Form 

We recognize that situations may exist that could impact your family's financial stability, leading to challenges in financing your education. If you find yourself in such a situation, please complete the Special Circumstances Form provided below. It's important to note that this application should only be filled out when your family's financial circumstances have significantly changed from the previous calendar year to the current one. For more details, please refer to the information below.

 

The primary purpose of a special circumstance application is to make necessary adjustments to the family's adjusted gross income, potentially reducing a student's Expected Family Contribution (EFC)/ Student Aid Index (SAI)(2024-2025)

 

In some cases, such adjustments can help a student become eligible for grant funding. If the student's effective family contribution (EFC) is already at 0, there is no need to submit a Special Circumstance form.

 

Reasons for requesting a special circumstance review may include the following situations:

1. Loss of employment - Adjustments can be considered if the year-to-date income is equal to or exceeds the previous year's income. Otherwise, changes may not be applicable for employment loss.
2. Separation or divorce - Adjustments are permissible only if both parent/stepparent incomes were initially reported on the FAFSA, and the separation or divorce occurred after the FAFSA submission.
3. Loss of child support - Adjustments are possible only if child support was originally included on the FAFSA.
4. Medical expenses - Supporting documentation such as a Schedule A tax form or itemized paid receipts must be provided.
5. Death of a spouse or parent - Adjustments can be considered if the income of the deceased individual was included on the FAFSA.

If you believe your situation falls outside of the listed circumstances, please don't hesitate to reach out to our office for further assistance.

2024-25 Income Adjustment Form

Typically, undergraduate students are regarded as reliant on their legal parents (whether biological, adoptive, or determined by the state) when determining eligibility for financial aid (federal, state, and institutional). Consequently, parental information is a requisite part of the Free Application for Federal Student Aid (FAFSA), if student is deemed a dependent. It's important to note that an undergraduate student's dependency status for tax-related matters does not necessarily align with their dependency status for financial aid considerations.

 

In very specific situations, undergraduate students may be eligible for a change in their dependency status, affecting their financial aid eligibility. Such circumstances may encompass documented instances of abuse, neglect, incarceration, parental abandonment, homelessness and so on. In such cases, students are encouraged to submit a Dependency Change Request, accompanied by supporting documentation, to the Student Financial Aid & Scholarships office.

 

The following reasons will not be considered as valid grounds for changing dependency status:

1. Parent's refusal to cover college expenses.
2. Parent's unwillingness to provide information for the Free Application for Federal Student Aid (FAFSA).
3. Parent's inability to claim the student as a dependent for tax purposes.

 

Furthermore, students who can affirmatively answer "yes" to any of the subsequent questions are deemed independent of their parents for the purpose of calculating financial aid:

- Aged 24 years or older.

- Married.

- Pursuing a master's or doctorate degree.

- On active duty in the military.

- A veteran.

- Supporting dependent children.

- Providing support to dependents (other than children or a spouse) who reside with them.

- Having been in foster care, orphaned (both parents deceased), or declared dependent or a ward of the court prior to age 13.

- An emancipated minor, as determined by the court in their state of legal residence.

- Under legal guardianship, as determined by the court in their state of legal residence.

- In the past year, having been identified as an unaccompanied youth who is homeless or self-supporting and at risk of becoming homeless.

2024-25 Dependency Status Form

The estimated cost of attendance (budget) serves as the basis for assessing your eligibility for financial aid during a particular enrollment period. It encompasses projected figures for expenses like tuition, mandatory fees, and standard education-related costs such as housing, meals, books, supplies, transportation, and various personal and miscellaneous expenses.

 

In the event that your real educational expenses surpass the estimated cost of attendance used in determining your financial aid eligibility, you have the option to request a reassessment of your cost of attendance. Such adjustments are evaluated on an individual basis and are subject to federal, state, and institutional guidelines and rules.

2024-25 Budget Revision Form

Please contact the Financial Aid office at 575-769-4060 or finaid@clovis.edu for more information.

 Withdrawing or failing all courses

Withdrawing or failing all courses will result in a 0 earned GPA, and will place you on financial aid suspension.

Outside Resources

Receiving outside resources at any time during the academic year must be reported to CCC’s Financial Aid Office in order to ensure accurate determination of aid eligibility, and to avoid potential over-awarding of aid.