VA Policies

In accordance with Title 38 US Code 3679(e), Clovis Community College adopts the following additional provisions for any students using U.S. Department of Veterans Affairs (VA) Post-9/11 G.l. Bill® (Ch. 33) or Veteran Readiness and Employment (Ch. 31) benefits, while payment to the institution is pending from VA. Clovis Community College will not:

  • Prevent the student's enrollment;
  • Assess a late penalty fee to the student;
  • Require the student to secure alternative or additional funding;
  • Deny the student access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

However, to qualify for this provision, such students may be required to:

  • Produce VA Certificate of Eligibility (COE) by the first day of class;
  • Provide a written request to be certified;

The following standards have been set to ensure that each VA recipient is making satisfactory progress toward his/her degree and that all requirements are met as set forth by VA regulations.

  • To collect VA benefits you must declare a program of study.
  • VA will only pay benefits for classes required for graduation in your program of study.
  • VA will not pay benefits for classes you have already satisfactorily completed including transfer credit.
  • Class attendance is required.
  • VA benefits will not be paid for auditing classes.

"GI Bill®” is a registered trademark of the U.S. Department of Veterans Affairs (VA).  More information about education benefits offered by VA is available at the official U.S. government website at

VA will only pay for remedial classes required by the Accuplacer (Placement) test and required for graduation in your program of study.

VA considers classes with a course number below 100 as remedial.

Remedial classes must be taken on campus, VA will not pay for online remedial courses.

A student will be considered in good standing as long as:

  • the classes taken are required for graduation in his/her program
  • the student is not repeating classes already successfully completed
  • the student has not been on Academic Probation for two or more semesters
  • the student has not been academically dismissed by the College
  • the student earns a 2.0 GPA or higher for the semester. (See Grading and Academic Procedures in the College Catalog)

Once a student has been reported to VA for unsatisfactory progress, benefits will be suspended and the student will be notified. Students must reapply for their benefits by contacting VA Coordinator.

To avoid a delay, suspension, or overpayment of your VA benefits, students must report all changes to the College VA Office including:

  • Address changes
  • Name changes
  • Change in credit hours
  • Withdrawal from school
  • Program of study changes
VA regulations require that all previous education (prior college & military credit) be applied to shorten the program of education pursued. It is the student's responsibility to ensure that acceptable records are submitted to the College Record's Office for evaluation. Official college and military transcripts must be received BEFORE we will submit any certifications to VA.
You may receive college credit for military training. Contact VA Coordinator in the Financial Aid Office for more information.

Payment arrangements must be made by the published payment deadline or you may be dropped from your classes.

*This excludes Chapter 33 and Chapter 31

VA will not pay education assistance to persons on active duty with the Armed Forces or the Public Health Services whose education or training costs are being paid by the Federal government. This restriction also applies to persons receiving education or training under the Government Employees Training Act and being paid their full salary.


Contact Info

Financial Aid Department
Dr. H. A. Miller Student Services Center
Clovis Community College
417 Schepps Blvd.
Clovis, NM 88101

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FAFSA School Code: 004743

Hours of Operation:
Monday through Thursday
from 8:00 a.m. to 5:00 p.m.
Friday from 8:00 a.m. to 4:30 p.m.